OSAC Privacy Policy
Organization of Saskatchewan Arts Councils (OSAC)
Privacy Policy
Last Updated: April 21, 2026
1. Introduction
The Organization of Saskatchewan Arts Councils (OSAC) is committed to protecting your privacy and safeguarding personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website (https://osac.ca) or interact with our programs and services.
2. Information We Collect
We collect only the information necessary to support our programs, services, and communications.
2.1 Information You Provide
You may provide personal information when you:
- Complete contact forms
- Submit program applications (e.g., artists, schools, members)
- Submit evaluations or surveys
- Subscribe to email updates
- Contact us directly by email or phone
This information may include:
- Name
- Email address
- Organization or school name
- Phone number
- Mailing address (if applicable)
Any other information you choose to provide
2.2 Automatically Collected Information
When you visit our website, we may collect limited technical information such as:
- IP address
- Browser type and version
- Pages visited and time spent on the site
- Referring website
This information is used to improve website performance and user experience.
2.3 Cookies and Analytics
Our website may use cookies or similar technologies to:
- Understand how visitors use our site
- Improve functionality and performance
You can control or disable cookies through your browser settings. Disabling cookies may affect certain features of the website.
2.4 Sensitive Personal Information
OSAC does not intentionally collect sensitive personal information (such as health, biometric, or government identification data) through its website.
If sensitive information is required for a specific program, it will be clearly identified and collected with appropriate safeguards.
3. How We Use Your Information
We use personal information only for the purposes for which it was collected, including:
- Delivering programs and services
- Communicating with participants, members, and stakeholders
- Responding to inquiries and providing support
- Processing applications, evaluations, and reports
- Improving our website and services
- Meeting legal and reporting obligations
We do not sell or rent personal information.
4. How We Share Information
We may share personal information in limited circumstances:
- With service providers who support our operations (e.g., website hosting, email services)
- When required by law or legal process
- With your consent
All third-party providers are expected to handle personal information securely and only for authorized purposes.
5. Data Storage and Security
We take reasonable administrative and technical measures to protect personal information, including:
- Secure systems and restricted access
- Use of encryption (HTTPS) for data transmission
- Role-based access to internal systems
Administrative tools and internal systems are restricted through network-level access controls and authentication measures.
While we take reasonable steps to protect information, no method of transmission or storage is completely secure.
6. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law.
Examples include:
- Program applications and records retained for reporting and historical purposes
- Communications retained for administrative follow-up
- Financial records retained as required by applicable regulations
- When no longer required, information is securely deleted or anonymized.
7. Your Rights
Under Canadian privacy laws, you have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Withdraw consent (where applicable)
- To make a request, please contact us using the information below.
8. Children and Youth
OSAC works with schools and youth programs. Personal information related to youth participants is typically collected through authorized representatives such as schools, teachers, or guardians.
We do not knowingly collect personal information directly from children without appropriate consent.
9. Third-Party Links
Our website may contain links to external websites. OSAC is not responsible for the privacy practices of those third-party sites.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date.
11. Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact:
Organization of Saskatchewan Arts Councils (OSAC)
Website: https://osac.ca
Email:
Phone: (306) 586-1220